Publishing Content
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      Version Locking

      What is Version Locking?

      Version Locking allows Apty Content Creators and Administrators to protect content versions—such as Workflows, Tooltips, Launchers, Validations, and Announcements—by locking them. Once locked, these versions cannot be edited or modified, helping maintain a consistent user experience.

      User Role

       

      Access to Version Locking

       

       Application Administrators

       Can enable and manage version locking for content.

       System Administrators

       Can configure and oversee version locking settings across the application.
       
      Why Use Version Locking?

      Managing content with multiple stakeholders can be challenging, especially when edits are uncontrolled. Version Locking addresses these challenges by providing:

      • Protection: Locked versions remain unchanged, preventing accidental edits.

      • Clarity: Team members can easily identify locked versions with a clear lock icon.

      • Control: Only authorized users can unlock content, ensuring proper oversight of updates.

      Getting Started with Version Locking

      Access Requirement

       

      Details

       

       Permissions

       Available to Application Admins and higher roles.

       Feature Flag

       Ensure the Content Versioning feature is enabled in your control panel.

       Default Availability

       Version Locking is enabled by default for all Content Versioning users.
       
      How to Use Version Locking
      Locking a Version:

      1. Open the Apty tool to lock, click the vertical ellipsis, and select Versions.

      2. Click the vertical ellipses next to the version to lock.

      3. Select Lock.

      Apty Studio

      Apty Admin 
      lock studio lock admin

       

      When a version is locked:

      • It cannot be edited or activated.

      • A lock icon lock icon appears next to the version name for easy identification.

      Unlocking a Version:

      1. Click on the vertical ellipses next to the locked version.

      2. Select Unlock.

      Apty Studio 

      Apty Admin 
      unlock studio
      unlock admin
      Once unlocked, versions behave as normal:

      • You can edit them or set them as active.

      • The lock icon disappears, indicating the version is no longer locked.

      Unlocked versions behave like normal versions:

      • You can edit them or set them as active.

      • The lock icon disappears.

      Automatic Locking on Publishing:

      If your admin has enabled the Lock on Publishing option:

      • When a content version is published to Production, it will automatically lock.

      • A new version will be created and set as active.

      How do I enable Lock on Publishing?

      Go to the application settings page and enable the Auto Lock Version On Publish option.

      version lock

      Testing and Validation

      • Lock a Version: Verify the lock icon appears next to the locked version and ensure it cannot be edited or activated.

      • Unlock a Version: Confirm the lock icon disappears after unlocking, and the version can be edited or set as active.

      • Lock on Publishing (if enabled): Ensure that the current version locks automatically when published, and a new version is created and set as active.

      auto lock on publish

      This new Version Locking feature safeguards your content against accidental changes, providing greater control and clarity for your teams. Get started today and enjoy a more reliable and protected content management experience!