When each step of a Workflow is created, the system makes a screenshot of the performed step and the element it is tied to in the hosting application. These screenshots are preserved in the system and can be exported as a PDF document, rendered as a video file, SCORM content, or a PowerPoint presentation. All these files may serve as independent user manuals, listing the steps required to complete a Workflow.
To Export a PDF / Video / SCORM / PowerPoint of the Workflow:
PATH: Log in to Admin Portal > On the left side panel select the application you plan to work with > Manage > Workflows > Click on three dots vertical icon of the workflow to be exported > Export as
In the Export as...window select the format of your choice. The available options are:
- PDF Document in Selected Language: PDFs are typically used to distribute read-only documents that preserve the layout of a page. The facility is brought in for internal reviewers and end users to export the workflows in desired languages that are in PDF format where the user can select the desired language from the drop-down under the PDF icon.
- Video (MP4): A video file in the .mp4 format.
- SCORM: SCORM stands for "Shareable Content Object Reference Model" and represents a set of technical standards for eLearning software products. The essence of SCORM is an attempt to set standards for producing and launching cross-platform knowledge content that can be used on any LMS platform. In other words, instructional content created in Apty Assist should be easily exported, uploaded, and opened in any other LMS system.
For more details refer to: Export SCORM Content - PowerPoint: Electronic presentation consisting of a series of slides, each slide representing a separate step of a Workflow.
After selecting the required format, click on the Export button to export the Workflow
The exporting flow process has started. Once it is finished, the file of the respective format is downloaded to your local machine.
To Export Content in Selected Language in an Editable Format
For ease of reviewing translations, a feature has been added that allows our partners to download the translated contents in selected languages in an editable format.
PATH: Login to Admin Console > On the left side panel select the application you plan to work with > Manage > Workflows > Select the workflow to be exported > Click on Export Translation button > Select Language > Continue
NOTE: To edit the contents in the selected language inside Excel, the contents should first be translated into selected languages via auto-translation.
Once the file is exported:
PDF / Video / PowerPoint
Your file is downloaded to your local machine and is ready for instructional purposes. You can share it with your clients, employees, colleagues, etc.
Editable (Excel) Format
Upload the downloaded .zip package to your LMS platform. It is now available as an instructional presentation with slides representing steps of the selected Workflow.
The file will be downloaded in an Excel format in the selected language, where the user can edit the contents as needed.